Custom email Addresses
It is considered best practice to use organization email addresses. John@StSwithens.org for example. Avoid using personal email addresses for staff. Any reliable web host will have domain email as a service you can include, if it is not already included in what you pay for with your website hosting; they will have help for you to get it done. Also, if you control email accounts through church-owned email addresses, you can recover them when people leave, get sick, go on vacation, etc.
Churches and nonprofits can apply to have Google Apps for Nonprofits, which is a superior service that you can get for free. You get 30GB per user mail storage included. Also, you can set a domain policy to NOT allow forwarding of information to personal accounts, ensuring that your church business stays were it can be audited if necessary. To apply for Google Apps for Nonprofits, you'll want to use the EIN for The Episcopal Church in Colorado: 84-0408181. The Office of the Bishop will receive an email that will verify that you are a part of the organization. If you have any questions, please contact Mike Orr, Director of Communications, at Mike@EpiscopalColorado.org.